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If you want to use Microsoft Office but don’t want to pay for it, why not try the free Office for the web? The web apps, formerly known as Office Online and now known simply as Office, live on the Internet and are accessible through your browser.
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Instead of installing Word, Excel and PowerPoint on your computer, you use the free cloud versions of these programs, similar to Google Docs. And instead of storing your files and documents on your computer, you store them in Microsoft OneDrive, the company’s cloud storage.
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Office for the web isn’t as feature rich as its desktop counterpart. You’ll find all the standard editing and formatting commands, plus a few extra features, but nothing more. However, if you only need the basics, this option is worth a try.
Office for the web offers online versions of Word, Excel, PowerPoint, OneNote, Outlook, OneDrive, Skype, Calendar, and People. You can also work with a large number of individual applications. An application called Sway allows you to create interactive reports and presentations, while the Forms application allows you to create online surveys and tests. Here’s how to get started with Office for the web if you want to create, edit, and save documents.
If you don’t already have one, set up a Microsoft account (opens in a new window). Your account will have 5 GB of free OneDrive storage; if you need more, you can get 100GB (opens in a new window) for $1.99/month or $19.99/year. Go to the Office website (opens in a new window) and sign in with your Microsoft account.
The Office website has icons for Word, Excel, PowerPoint, and Outlook. Once you start creating and saving Office files, they will appear at the bottom of the page as recent documents so you can easily access them.
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You can create a new document in several ways. Click the plus (+) button on the left sidebar or the Create button in the middle of the page. Then select the type of file you want to create from the window that appears. You can open a new Word document, Excel spreadsheet, PowerPoint presentation, form, quiz, or Sway page.
Or click the square app launcher icon in the top left corner. Click the All Apps link to view all available apps and select the one you want. You can also click the All Apps icon at the bottom of the left sidebar to view all Microsoft 365 Apps.
We will use Word as an example, but you can choose any of the Office applications. Click Word to open the New Document page, where you can select a template or create a new document from scratch. Word offers templates for resumes, cover letters, flyers, and calendars. If you don’t need a specific template, just click “New Blank Document” to open a blank page.
You’ll find all the basic editing options on the Word toolbar to set the font, text size, and other styles; insert tables and photos; add page numbers, headers and footers; adjust page size, margins and orientation; zoom in and out of the document; and run a spell checker.
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Your document gets the default name “Document 1”, “Document 2”, etc., but you can click the “Name” field at the top of the document to change the name.
By default, your document is saved in the root folder of your OneDrive storage. If you plan to work with a large number of different documents, you can create special folders in OneDrive to store these files. If you want to save a copy of the document in a specific folder, choose File > Save As > Save As to save the copy to a folder on OneDrive.
Browse your OneDrive space and select the folder where you want to save the document, then click Save. Your document is then automatically saved periodically so you don’t have to manually save it like you do with the desktop version of Word.
From the Save As menu in Office, you can also download the file to your computer as a Word document or PDF. You can do other things from the File menu, such as print a document, turn it into a web page, and share it with other people. You can also find a previous version of a document, create a new document, and open an existing document.
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To access an Office application other than the current one, click the application launcher button in the upper left corner. If the app you want to use doesn’t appear, click the All Apps link. You can then select the application of your choice.
Instead of creating a new document, you can open any existing document or file that you’ve created and saved to OneDrive. If you are already in the application for that file, click the File menu and you will see a list of recent documents. You can then click on the one you want to open.
If you’re on the Microsoft Office on the web home page, recent documents appear at the bottom of the screen. Just click what you want. You can even pin a specific file for easier access. This file is then available in the Pinned tab.
If the file you want doesn’t show up as a recent document, you’ll need to find it in OneDrive. Click the OneDrive icon in the lower right corner and navigate to the folder where the file is saved.
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To make it easier to find the file, click the Sort menu and change the criteria to Modified and Descending. You can also search for a file by name using the search tool.
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I’ve been working on this since early 2016, writing tutorials, tutorials, and other consumer technology articles. In addition, I have written news and tutorials for various websites and other publications, including CNET, ZDNet, TechRepublic, Macworld, Popular Science, Time, Fortune, US News & World Report, and AARP magazine. I wrote breaking news for CNET for seven years as one of the site’s East Coast reporters. I have also written two books for Wiley & Sons. Technical documentation sounds complicated, but it doesn’t have to be. Find out everything you need to know about it and get started with our free white paper template.
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Technical documentation refers to documents describing the features and functionality of a product. It is most commonly created in the software development industry by development and product teams.
They explain the products. Whether they describe usage, methodology, functionality, features, or design, the ultimate goal is to explain a particular aspect of the product to the reader. This is true whether they are used in software development, product development, or anywhere else.
Technical documentation comes in all shapes and sizes, but these days it’s mostly found online. While the best white papers are usually written by technical writers, development teams, project managers, developers, and other industry experts, the best white papers communicate information simply and clearly for anyone to understand.
The audience can be anyone, from end users to developers and stakeholders. It varies a lot depending on the type of documentation we are talking about.
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However, in the end, technical documentation is usually written for the users of the product. Its main purpose is usually to help users do certain things with a product, so end users should always keep this in mind when writing most types of technical documentation (especially product documentation, as discussed below).
However, process-based technical documentation is usually written with a different audience in mind. They can range from developers to stakeholders, clients, and other members of the internal team. This type of documentation is probably less used than product documentation, but its purpose is to provide a deeper understanding of the various technical details that make up a product.
This statement may seem obvious, but let’s discuss it in a little more detail. After all, a product is really useless if people don’t have adequate information about it. Lack of information results in people not being able to use the product properly or not having enough knowledge about the product to truly understand it.
From the end user’s point of view, technical documentation is essential because it helps them to use the product effectively. This is doubly beneficial for a white paper company as it reduces customer service hours and makes users happier who can solve their problems and get their questions answered.
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From an internal perspective, technical documentation is important because it gives people the information they need to work effectively on a product, whether we’re talking technical information or just planning and processes.
In any case, the products do not always speak for themselves. That’s why we need technical documentation to show us everything
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